Virtual Office Georgia LLC
Your Guide to Georgia Mail Scanning Service
What’s Mail Scanning Service?
Mail scanning service is a convenient digital mail forwarding solution for your business. We provide you with a business mailing address in Atlanta so you can have all your business mail sent to us. Then we scan each item that arrives and upload those scans to your online portal.
We pride ourselves on same-day scanning so that you can view your mail as quickly as possible using your phone or computer. You don’t have to wait around for packages of mail to be forwarded to you or deal with mail clutter.
Mail scanning service is perfect for keeping your business and personal mail separate, storing all of your business mail in one place, and ensuring that you receive all your business mail, even if you’re traveling or not located in Atlanta.
How to Use Mail Scanning for Your Company
Get a Professional Address & Stay Organized
Mail Scanning
Deluxe: $49/Year
Premium: $99/Year
- Business address with unique suite number
- 10 (Deluxe) or 25 (Premium) mail scans per year
- Junk mail filtering
- Secure online account for mail storage
- Paperless USPS Form 1583 filing
How can I use a mail scanning address
for my business?
Your address is specific your business, because we give each one of our mail scanning client a unique suite number.
You can use your mail scanning address as your principal business and mailing address, in many of the same ways that you can use a virtual office address. This includes:
- Business Registration
You can list your mail scanning address as your principal office and mailing address on your company formation and foreign business registration filings with the state. - To Receive Your Mail
With mail scanning, you get up to 10 (Deluxe) or 25 (Premium) free scans per year, uploaded to a secure online account. Easily save and view your business documents on your phone or computer.
Does mail scanning protect my privacy?
Mail scanning service can help protect your privacy by providing you with a professional business address that you can list on state documents in place of your home address if you work out of a home office or don’t have a set work location.
Additionally, mail scanning reduces the chance that your home address will fall into the hands of scammers or that you’ll end up getting a lot of junk mail because you’re not using your home address as your business mailing address (plus, we provide junk mail filtering).
Benefits of Our Mail Scanning Service
How We Support Your Business
Unique Suite Number In ATL
Keep your personal and business mail separate and look more professional by using a commercial business address located in Atlanta. We give you a unique suite number that isn’t shared with any other business.
Convenient, Secure Mail Delivery
All of your mail scans are delivered and stored using your online portal. We email notifications, but never mail scans. Your mail stays safe and organized within your portal, where you can view it anytime.
No Deposits or Pickups Required
Unlike some other mail forwarding companies, we don’t require deposits or mail pickups. Our mail service is designed for busy, nomadic, or remote business owners who don’t want to mess around with physical mail.
What’s Included with Mail Scanning Service?
Learn more about all the services provided as part of our Mail Scanning Service.
Business address
- Professional business address in Atlanta
- Unique suite number (specific to your business)
- Use for business registration and more
- Ideal for entrepreneurs, freelancers, and digital nomads
Mail scanning
Deluxe package (10 scans): $49/year
Premium package (25 scans): $99/year
- All mail scanned and stored in your portal
- View your mail from anywhere
- No deposit, pickup, or forwarding requirements
- Keep personal and business mail separate
- Fast delivery with same-day scans and notifications
- Junk mail filtering so you only see the important stuff
Plus, Get Paperless Form 1583 Filing with Us
When you hire Virtual Office Georgia to provide you with Mail Scanning Service, we become your Commercial Mail Receiving Agency (CMRA).
The US Postal Service requires all CMRAs to file Form 1583 for every client. Filing Form 1583 gives us the authorization to accept your mail and verifies your identity. This helps prevent mail fraud and ensures that only individuals with permission can handle and access your mail.
How does filling out Form 1583 work?
- After signing up for Mail Scanning, log in to your online portal and find Form 1583. Complete the form with all the necessary information.
- We get your form verified and filed while you focus on your business. After USPS has accepted the form, we’re officially your CMRA and can start receiving your mail.
- Find out more on our CMRA page.
Georgia Mail Scanning + Registered Agent
Do you need both?
Mail scanning service makes it easy to manage your business mail and to avoid using your home address as your business mailing address.
Using mail scanning with registered agent service can increase your privacy and give you even more flexibility as a business owner because you don’t have to serve as your own registered agent.
Mail Scanning:
Mail scanning gives you a professional business address in Atlanta. You can list this address on your business registration documents and use it as your business mailing address.
Registered Agent:
Your registered agent is the person or company that you designate as responsible for accepting legal documents and other notices from the state of Georgia. Appointing a Georgia registered agent is legally required whenever you form a new business entity or register to do business in the state.
You need to list an address for your registered agent on your business registration documents. Your registered agent address is separate from your principal office address. It’s where your registered agent is physically located to receive documents. Some registered agents (us, for example) give clients a complimentary business address they can use on business registration documents, as well.
Mail Scanning Versus Registered Agent:
The business address that we provide registered agent clients and the business address you get as a virtual office client are different. Your mail scanning address includes a unique suite number, which makes it specific to your business.
Mail Scanning PLUS Registered Agent:
Business owners often use mail scanning in part to protect their privacy because they can use their mail scanning address as their principal office address instead of listing their home address on their business registration documents. Unfortunately, some of these business owners also choose to serve as their own registered agent and put down their home address as their registered agent address. They are unaware that everything on their business registration paperwork goes on the public record, not just their principal office address.
To keep your home address entirely off of your business registration documents as a freelancer, digital nomad, or business owner who operates out of a home office, you need Mail Scanning Service (or our full-service Virtual Office Service) and Registered Agent Service. You’ll also get an address that specific to your business and the ability to view your mail anytime, no matter where you work.
Get Mail Management for Your Business
Order Mail Scanning or Virtual Office
Deluxe Mail Scanning
10 Scans Per Year
- Unique suite number
- Real-time scans & notifications
- Secure online account
- Junk mail filtering
$49/year
Virtual Office
Unlimited Scans Per Year
- Unique suite number
- Month-to-month lease
- Real-time scans & notifications
- Secure online account
- Junk mail filtering
- Phone Service with GA area code
- Ability to rent conference rooms
$15/month
Premium Mail Scanning
25 Scans Per Year
- Unique suite number
- Real-time scans & notifications
- Secure online account
- Junk mail filtering
$99/year
Frequently Asked Questions
Learn more about mail scanning service
Can I use my mail scanning address to register my LLC in GA?
You can use your mail scanning address to register any business in Georgia. You can list this address as your principal office mailing address on your company formation or on your foreign business registration documents.
Can I use my mail scanning address for banking?
Banks generally ask for proof of address when you sign up for a business bank account. For example, you may need to show a lease agreement. If you want an address that you can use for banking, check out our Virtual Office Service.
How do I get my mail?
When you use your mail scanning address as your business mailing address, all of your business mail is sent to us. Whenever a meal item arrives, we scan the entire thing, letter and envelope. Then we upload the scan to your online portal and send you an email notification letting you know that you have a new scan.
You can log in and do your scans anytime on your phone or computer. We always provide you with same-day scanning and junk mail filtering too, so you get your mail fast and you only get the important stuff.
Can I get my mail physically forwarded?
You can have individual mail items physically forwarded to you by request, for a small fee plus postage. Make requests inside your portal.
Can I get Mail Scanning Service if I don’t have a business?
Our Mail Scanning Service is available to individuals and businesses, so you can get mail scanning without having a business.
Don’t see your question?
Give us a call at (678) 996-1313 or drop a line:
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