Virtual Office Georgia LLC
Using a Commercial Mail Receiving Agency
What is a CMRA?
A Commercial Mail Receiving Agency, or CMRA for short, is a private business that has received authorization from the USPS to accept and redistribute mail on behalf of the CMRA’s clients.
When you hire a CMRA, you get a business mailing address that you can use to receive all your company’s mail. The CMRA then forwards that mail to you (this can be done physically, digitally, or using a pickup box).
CMRAs get authorization through USPS. However, a CMRA can accept mail from any delivery company. This includes FedEx, UPS, and DHL.
Virtual Office Georgia LLC is an authorized CMRA, so you can be sure that we keep your mail secure and comply with all CMRA rules.
Get Convenient Online Mail Delivery With Mail Scanning
At Virtual Office Georgia LLC, we provide our CMRA clients with mail scanning rather than physical mail forwarding or mail pickup.
Mail scanning is digital mail forwarding. When your mail arrives, we scan each item (envelope included) and upload those scans to your online portal.
The advantage of mail scanning over physical mail forwarding or pickup is that you can view your mail the same day it arrives, wherever you are. Plus, you don’t have to deal with mail clutter or take time out of your busy day to go get your mail.
Why Should You Use a CMRA for Your Business?
Get Convenient Mail Management Solutions
There are multiple benefits to using a CMRA for your business, including keeping your personal and business mail separate, increasing your privacy with a dedicated business mailing address, and easier mail management.
Who can benefit from using a CMRA?
Using a CMRA with mail scanning is an ideal address and mail solution for entrepreneurs, freelancers, and other business owners who:
- Work out of a home office
- Have multiple business locations
- Don’t have a set office location
- Travel frequently
- Run an online or remote business
- Don’t want to deal with physical mail
- Want the ability to view mail from anywhere
What are the advantages of using a CMRA?
Simplify Mail Management & Increase Privacy
Here are the main advantages of using a CMRA, and specifically Virtual Office Georgia LLC, for your business:
Increase your credibility with a real Atlanta address
Using your residential address or PO Box for your business address can make your company look unprofessional—or even a little shady. With Virtual Office Georgia LLC, you get a real street address in a commercial zone in Atlanta. Not only that, but our address is stable. We’re not just renting out suites in random office buildings. The address you get with us is permanent, so you never have to worry about updating your business address with the state or otherwise
Stop scammers & angry clients from finding your home
When you file your company formation paperwork with the state, the addresses you list as your principal and mail business addresses become part of the public record and are accessible to anyone who looks up your business using the Georgia Business Entity Search. If you put down your home address, you’re making yourself vulnerable. Keep your personal information safe from prying eyes and persistent customers by using a CMRA for your mailing address.
Keep your mail secure and out of the wrong hands
It’s easy for mail to get misplaced or accidentally thrown away, especially if you have mail going to multiple business locations, have a busy office where more than one employee handles the mail, or work from a home office and keep getting your business mail mixed in with your personal mail. Using a CMRA limits access to authorized individuals and ensures that mail never goes missing after being delivered.
Stay organized and avoid mail clutter
Having Virtual Office Georgia LLC as your CMRA keeps all your mail easily—and quickly—accessible in one place instead of spread across locations or mixed in with other paperwork. We also upload your mail scans to an online portal instead of emailing scans, so you don’t have to go searching through your inbox to find specific mail items. Plus, you can avoid wasting time on unimportant mail because we shred all obvious junk mail.
What are the USPS Form 1583 Requirements?
Find Out What You Need to Complete Your Form
USPS requires that every person or business that uses a CMRA file Form 1583. Form 1583 verifies that you have authorized the CMRA to accept your mail.
The Form 1583 requirement confirms your identity and protects your business by helping to prevent imposters from using your name or your company’s name to commit mail fraud. Filing Form 1583 also makes sure that the CMRA collecting your mail is actually allowed to do so.
What information is required on Form 1583?
You’ll need to provide the following information on Form 1583:
- Your name
- Your residential street address
- A copy of your photo ID
- Proof of address
- Digital signature
The information listed on Form 1583 does not become part of the public record. It’s only shared with USPS.
What forms of photo ID are accepted on Form 1583?
The following can be used to fulfill the photo ID requirement on Form 1583:
- A US state/territory/tribal driver’s or nondriver’s ID card
- A uniformed service ID
- A US university ID
- A passport
- A US permanent resident card
- A US access card
- A certificate of naturalization
- A NEXUS card
- A matricula consular
What forms of identification are NOT accepted on Form 1583?
The following cannot be used as your ID or proof of address on Form 1583:
- A concealed carry permit
- A social security card
- A birth certificate
- A credit card
What can be used as proof of address for Form 1583?
You can use any of the following as proof of address on Form 1583:
- A US state/territory/tribal driver’s or nondriver’s ID card
- A deed of trust
- A current lease document
- Mortgage documentation
- A home or vehicle insurance policy
- A vehicle registration card
- A voter registration card
Note: You cannot use the same ID or document as both photo ID and proof of address.
Enjoy Paperless Form 1583 Filing with Us
When you hire Virtual Office Georgia LLC as your CMRA, we make the process as quick and easy as possible. Instead of making you responsible for tracking down and printing off Form 1583, we provide a copy of the form in your online portal.
Just log on and fill out the form with all the required information, and we’ll get the form verified and filed—it’s completely paperless and relatively painless.
As soon as your Form 1583 is accepted by USPS, we can start receiving your company’s mail.
Our CMRA Services
Order Mail Scanning or Virtual Office
We offer comprehensive Virtual Office Service and two levels of Mail Scanning Service. Upgrade or downgrade anytime.
Deluxe
Mail Scanning
10 Scans Per Year
- Unique suite number
- Real-time scans & notifications
- Secure online account
- Junk mail filtering
$49/year
Virtual Office
Unlimited Scans Per Year
- Unique suite number
- Month-to-month lease
- Real-time scans & notifications
- Secure online account
- Junk mail filtering
- Phone Service with GA area code
- Ability to rent conference rooms
$15/month
Premium
Mail Scanning
25 Scans Per Year
- Unique suite number
- Real-time scans & notifications
- Secure online account
- Junk mail filtering
$99/year
Frequently Asked Questions
Learn more about CMRAs
Do I need to submit Form 1583 for Registered Agent Service?
If you’re only getting Registered Agent Service through Virtual Office Georgia LLC, you won’t need to fill out Form 1583.
You will be required to fill out Form 1583 if you order Mail Scanning Service or Virtual Office Service. We make it easy by providing a copy of the form in your online portal. Log in, complete the form, and we’ll handle getting the form notarized and filed.
Can I use a CMRA for more than one business?
You can use a CMRA for more than one business, but each business must have its own mailing address and you must file a separate Form 1583 for each business.
Do I ever need to update Form 1583?
Form 1583 need to be updated if your residential address changes and whenever you update or renew your photo ID.
Can a non-US resident hire a CMRA?
If you’re a non-US resident, you are allowed to hire a CMRA in the US as long as you fulfill the photo ID and proof of address requirements. Non-US addresses and passports are accepted on Form 1583.
Can I get mail items physically forwarded to me?
You can request to have individual mail times physically forwarded to you for a fee ($9 if you have Virtual Office or Mail Scanning Service) plus the cost of postage.
Don’t see your question?
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